HR Administration Modules in Interact HRMS

Interact HRMS provides a comprehensive suite of modules for managing various administrative aspects of human resources. These modules streamline processes, ensure compliance, and enhance organizational efficiency.

1. Organization Management

• Define and manage organizational hierarchies with unlimited levels and reporting structures.
• Automatically generate organizational charts for real-time visualization.
• Align organizational units with payroll and cost distribution for better financial control.

2. Managers & Supervisors Reporting Structure

• Track and manage supervisor-employee reporting relationships with automated workflows.
• Handle transfers and promotions seamlessly with documented processes.
• Enable managers to view and manage team structures through self-service tools.

3. Unified Employee Electronic Record

• Centralize all employee information in a secure, unified electronic record.
• Eliminate the need for paper files and ensure instant access to employee data.
• Support decision-making with a consolidated view of employee history and performance.

4. Office Space Management

• Manage office space inventory with attributes like usage, occupancy, and location.
• Automate space allocation during onboarding and offboarding processes.
• Enable employees to submit and track office space requests through self-service.

5. Parking Space Management

• Define and allocate parking spaces based on employee roles and vehicle types.
• Integrate parking fee deductions with payroll for seamless administration.
• Allow employees to request or update parking spaces through a self-service portal.

6. HR Actions Management

• Automate common HR actions such as promotions, terminations, and transfers.
• Track approvals and ensure compliance with pre-defined workflows.
• Maintain an audit trail of all HR actions for transparency and accountability.

7. Employee Assigned Assets

• Track company-provided assets, including laptops, phones, or other equipment.
• Maintain detailed records of asset assignments, conditions, and returns.
• Automate asset retrieval processes during offboarding to ensure accountability.

8. Travel Management

• Automate travel approvals and expense reimbursement workflows.
• Track travel budgets, itineraries, and associated costs in real time.
• Ensure compliance with travel policies and streamline reporting.

9. Passport and Visa Tracking

• Monitor passport and visa details for employees working internationally.
• Automate reminders for renewals and compliance deadlines.
• Maintain records to support immigration and travel documentation needs.

10. Accommodation Management

• Manage employee housing assignments, including availability and approvals.
• Automate workflows for accommodation requests and allocations.
• Track housing costs and integrate with payroll for deductions where applicable.

11. Letters & Certificates

• Generate employment letters, certificates, and other official documents with ease.
• Customize templates to suit organizational requirements.
• Automate the distribution of documents while tracking acknowledgments.

12. Employee Alarm Management

• Set up automated alerts for important events like compliance deadlines and performance reviews.
• Notify relevant stakeholders about upcoming tasks or milestones.
• Track and manage reminders to ensure timely action.

13. End of Employment Planning

• Streamline offboarding processes with automated workflows.
• Manage final settlements, asset retrieval, and access revocations.
• Conduct exit interviews and track employee feedback for continuous improvement.

14. Policy Publishing

• Create and maintain a centralized repository for all organization policies.
• Track employee acknowledgment and compliance with published policies.
• Automate version control and notifications for updated policies.

15. Disciplinary Actions Management

• Record and manage disciplinary actions with standardized workflows.
• Ensure consistent enforcement of policies and procedures across the organization.
• Generate reports to identify trends and improve workplace behavior.

16. Sticky Notes

• Provide quick, virtual note-taking functionality for HR and employee records.
• Enable collaboration and easy access to contextual notes within the system.
• Support reminders or annotations for HR processes and employee profiles.

17. Suggestion Box

• Facilitate employee feedback with a secure and user-friendly suggestion platform.
• Allow anonymous submissions to encourage honest feedback.
• Track and evaluate suggestions for potential organizational improvements.