External Recruiter Self-Service

Interact HRMS Recruiter Self-Service Module Overview

The Recruiter Self-Service module in Interact HRMS is designed for External Recruiters to streamline and manage the recruitment process directly in collaboration with the company’s HR department. Through this self-service portal, recruiters can Register, Create a Profile, and establish a Contract with the company, outlining agreed terms for each recruitment engagement. Once the HR department approves a requisition, they can assign it to specific recruiters who then have the ability to Upload CVs for candidates against the requisition. Upon successful hiring, recruiters can generate invoices based on contract terms, simplifying the billing process for hired candidates.

This module is ideal for companies that engage with external recruiters for talent acquisition, providing a centralized and organized platform to manage recruitment tasks, applicant submissions, and invoicing. By facilitating seamless communication and task assignment between HR and external recruiters, Recruiter Self-Service enhances efficiency, accountability, and accuracy in the recruitment and billing process.

Registration and Profile Creation for External Recruiters

The Recruiter Self-Service module allows external recruiters to Register with the company and Create a Profile. This registration process establishes a clear record of each recruiter, along with relevant details such as Contact Information, Areas of Specialization, and Company Details if applicable. This profile creation ensures that all external recruiters are appropriately documented within the system, providing transparency and structure to the recruitment partnership.

For example, a recruiting agency specializing in IT roles can complete their profile, outlining their expertise, contact details, and company background. This initial setup supports an organized approach to external recruiting, making it easier for HR to assign relevant requisitions based on recruiter specialization.

Establishment of Contract Terms for Structured Collaboration

Once a recruiter registers, the module allows them to set up a Contract with the company, which outlines the terms of engagement for each recruitment project. This contract specifies important details, such as Payment Terms, Fees per Hire, and any additional terms relevant to the hiring arrangement. The contract serves as a foundation for collaboration and billing, ensuring that both the recruiter and HR are aligned on expectations.

For instance, a contract might specify that the recruiter will receive a fee for each successful hire and outline the percentage or fixed fee per placement. This contract management feature ensures a clear understanding between both parties, minimizing misunderstandings and supporting transparent collaboration.

Assignment of Approved Requisitions to Recruiters

Once the HR department approves a requisition, they can Assign It to specific recruiters based on their expertise or contract terms. This feature enables HR to delegate roles efficiently, ensuring that only relevant recruiters are notified of open positions, improving focus, and reducing administrative complexity.

For example, if HR needs to fill a senior engineering position, they can assign the requisition to a technical recruiter known for filling similar roles. This targeted assignment system ensures that recruiters focus on roles where they can add value, accelerating the recruitment process and increasing the chances of finding qualified candidates.

CV Uploads and Applicant Submission Tracking

Assigned recruiters can Upload CVs for candidates they have sourced directly through the module, associating each CV with the appropriate requisition. This CV management capability ensures that all applicant details are organized, easy to access, and aligned with company requirements. HR can view submitted CVs in real time, making it easier to evaluate candidates as they come in.

For example, a recruiter assigned to a requisition for a marketing role can upload CVs of qualified applicants directly to the platform, providing HR with immediate access to potential candidates. This streamlined submission process centralizes candidate information, allowing HR to track and manage applicants efficiently.

Efficient Communication and Feedback Loop with HR

The Recruiter Self-Service module includes tools for direct Communication with HR, allowing recruiters to receive feedback on submitted candidates, clarify requisition details, and stay updated on the status of their submissions. This communication loop helps ensure alignment between HR and recruiters, enabling quick responses to candidate inquiries or adjustments in search criteria.

For instance, if HR requests additional candidates or specific skill sets, they can communicate this to the recruiter through the module, allowing the recruiter to adjust their search accordingly. This feedback system promotes proactive collaboration, ensuring that recruiters provide candidates aligned with the company’s needs.

Generation of Invoices Based on Contract Terms

Upon the successful hiring of candidates, recruiters can Generate Invoices based on the terms specified in their contract with the company. This invoicing feature ensures that billing aligns with the agreed-upon fees for successful hires, making it easy for recruiters to bill accurately and for HR to manage expenses.

For example, after successfully placing a software developer, the recruiter can generate an invoice that reflects the agreed-upon recruitment fee. This automated invoicing capability reduces manual tracking, ensures contract compliance, and simplifies the financial aspect of the recruitment partnership.

Access to Applicant and Requisition History

Recruiters have access to Applicant and Requisition History within the module, allowing them to track which candidates have been submitted, reviewed, and accepted or rejected. This tracking provides valuable insights into recruitment performance, helping recruiters refine their candidate submissions based on past results.

For instance, a recruiter can review which applicants were previously accepted for similar roles, helping them adjust their search criteria to submit candidates that align with HR’s preferences. This historical insight enhances the quality of future submissions, contributing to a more effective and efficient recruitment process.

Transparent and Organized Invoicing and Payment Tracking

The module’s invoicing system supports Transparent Payment Tracking by maintaining a record of each invoice generated, including the corresponding requisitions and hired candidates. This tracking provides both recruiters and HR with a clear view of invoiced amounts and payment status, minimizing administrative errors and promoting financial accountability.

For example, recruiters can view pending invoices and track payment progress, while HR can verify each invoice against the hired applicants. This transparency ensures that both parties have accurate records, reducing potential disputes and supporting organized financial management.

General Features of the Recruiter Self-Service Module

• Registration and Profile Setup: Enables recruiters to register, create profiles, and establish a recruitment relationship with the company.
• Contract Management: Establish contract terms, fees, and conditions for recruitment engagement.
• Requisition Assignment: Assign approved requisitions to recruiters based on expertise and contract terms.
• CV Upload and Submission Tracking: Allows recruiters to submit CVs and manage applicants for each requisition.
• Real-Time Communication with HR: Provides direct communication for feedback, updates, and requisition clarifications.
• Invoice Generation Based on Contract Terms: Enables recruiters to bill for successful hires, ensuring accurate invoicing.
• Applicant and Requisition History Access: Track applicant progress and requisition history to refine recruitment.
• Transparent Invoicing and Payment Tracking: Maintain organized records of invoices, payments, and hired candidates.

Summary: Interact HRMS Recruiter Self-Service Module

The Interact HRMS Recruiter Self-Service module provides external recruiters with a streamlined, accessible platform to manage recruitment tasks, requisitions, and invoicing. Key benefits include:

1. Structured Registration and Profile Creation: Allows recruiters to establish profiles and engage formally with the company.
2. Contract Terms Management: Sets clear expectations for billing and recruitment terms.
3. Efficient Requisition Assignment: Assigns relevant requisitions to recruiters, focusing on expertise and efficiency.
4. Seamless CV Upload and Tracking: Centralizes applicant submission, allowing HR to track candidates easily.
5. Direct Communication for Clarity: Facilitates real-time feedback and updates between recruiters and HR.
6. Accurate Invoicing Based on Contracts: Simplifies billing with contract-aligned invoice generation.
7. Access to Requisition and Applicant History: Allows recruiters to track past submissions for better alignment.
8. Organized Payment Tracking: Ensures transparency in invoicing and payment status for both parties.

By combining these features, the Recruiter Self-Service module enhances collaboration, accountability, and efficiency in the external recruitment process. This module provides recruiters with a structured platform for managing requisitions, submitting candidates, and tracking financial transactions, making it an invaluable tool for organizations that rely on external recruiting agents to fill roles. Through transparent communication, organized submission tracking, and accurate invoicing, Recruiter Self-Service supports productive recruitment partnerships aligned with organizational goals.