Interact HRMS: Transforming HR with Seamless Budgeting, Recruitment, Hiring, and Onboarding Solutions

Interact HRMS delivers a comprehensive suite of tools to streamline critical HR functions like Budgeting, Recruitment, Hiring, and Onboarding. These modules are designed to work cohesively, ensuring efficiency, compliance, and a superior employee experience.

Position Budgeting and Control

• Structured Manpower Planning: Enables organizations to define position budgets per department and enforce hiring discipline based on approved slots.

• Comprehensive Compensation Elements: Tracks full cost of each position, including allowances, bonuses, deductions, and other components.

• Recruitment Alignment and Vacancy Control: Only allows hiring for pre-approved positions, supports contract management, and tracks position status in real-time.

• 4D Salary Grade-Step Matrix: Calculates pay based on grade, step, education, and experience, ensuring salary equity and transparency.

Budget Planning and Control

• Multi-Dimensional Budgeting: Supports annual, quarterly, or multi-year financial planning for revenues, expenses, assets, and liabilities.

• Collaborative Budget Creation: Uses portal-based worksheets submitted by units/projects/contracts, consolidated into a master budget.

• Real-Time Budget Monitoring: Tracks actual vs. budgeted spending with alerts and supports various controls (GL, payroll, hiring).

• Flexible Amendments and Reporting: Enables mid-cycle budget changes and provides robust variance and financial performance analysis.

Payroll Budgeting and Control

• Granular Budgeting Setup: Configure payroll budgets at unit, group, job class, or individual level with earnings, taxes, bonuses, etc.

• Real-Time Budget Oversight: Monitors payroll during each run and alerts users when expenses exceed approved thresholds.

• Streamlined Workflow: Includes structured creation, approval, and amendment of payroll budgets to maintain accuracy and accountability.

• Integrated Reporting and Variance Analysis: Provides detailed reports and insight into payroll trends, promoting cost control and transparency.

Recruitment Management

• Requisition-Based Hiring: Enforces hiring within approved position budgets, or allows exemptions with centralized approvals.

• Comprehensive Applicant & Recruiter Handling: Supports online portals, external recruiter registration, contracts, and invoicing.

• Advanced Screening & Matching: Automates applicant filtering, scoring, and eligibility enforcement for efficient candidate selection.

• Seamless Workflow: Includes job posting, panel interview scheduling, automated job offers, and full integration with Position Budgeting.

Contract and Hiring Management

• Custom Templates for Offers/Contracts: Supports unlimited templates with configurable terms per job level or employee group.

• Flexible Hiring Methods: Offers Quick Hire for speed or multi-step workflows for comprehensive onboarding setup.

• Automated Inheritance of Job Details: Smart filtering and automatic application of compensation, benefits, taxes, and leave policies.

• Contract Lifecycle Management: Tracks amendments and expirations with alerts and maintains consistent employment documentation.

Background Check

• Standardized Screening Framework: Defines policies for job-specific checks (e.g., criminal, credit, employment, education).

• Wide Range of Checks: Includes driver’s license, name change, certifications, infractions, and more, tailored to job needs.

• Integrated with External Providers: Communicates with background services via HR-XML and automates report delivery to HR.

• Workflow-Based Process: Includes self-service authorization, automated request handling, and secure document storage.

Onboarding Management

• Stage-Based Onboarding Plans: Covers onboarding from “Before First Day” to “After First Year,” with clearly assigned activities.

• Automated Requests: Handles security clearance, workspace, IT setup, uniforms, paperwork, and more as part of onboarding workflow.

• Integration with Self-Service Portals: Enables new hires to complete tasks and receive updates through ESS and ASS platforms.

• Performance Reviews & Feedback Loops: Supports evaluations during onboarding stages and gathers real-time feedback for continuous improvement.

Probation Management

• Tailored Probation Plans: Define role-specific goals, competencies, and training modules to guide new employee development.

• Goal & Evaluation Tracking: Monitor progress with status updates and conduct structured progress, mid-point, and final evaluations.

• Competency Integration: Includes competency assessments and links to training for skill development.

• Alerts & Reporting: Ensures timely evaluations and provides insights through structured reporting for decision-making.

Why Interact HRMS?

By integrating these functionalities into a unified platform, Interact HRMS empowers HR teams to:

• Optimize workforce planning with better control over budgets and recruitment.
• Improve compliance with automated processes and robust checks.
• Enhance the employee experience from their first interaction to full integration.
• Deploy the solution on the cloud or on-premise for maximum flexibility.