Organization Self Service

Interact HRMS Organization Unit Self-Service Module Overview

The Organization Unit Self-Service module in Interact HRMS empowers each organization unit to conduct HR-related work electronically, streamlining HR services and reducing dependency on paper-based forms. This module enables organization units to manage a variety of HR tasks, including Position Budgeting, Recruitment Requisitions, Employment Offers and Contracts Review, Timesheet Approval, Employee Performance Review, Disciplinary Actions, Health & Safety, and Resource Scheduling. Through a dedicated Organization Unit MyPage, managers can track and manage HR actions efficiently, from leave requests to employee training schedules, supporting a decentralized yet cohesive approach to HR management.

This module is ideal for organizations seeking to enhance efficiency and accountability across departments, providing each unit with a structured and accessible platform for HR tasks. By bringing HR functions online, Organization Unit Self-Service fosters transparency, streamlines operations, and encourages self-sufficiency in HR processes, allowing HR teams to focus on strategic initiatives.

Dedicated Organization Unit MyPage for Centralized Access

Each organization unit has a dedicated Self-Service MyPage, which provides a centralized view of all HR tasks and responsibilities specific to that unit. This page serves as a dashboard, allowing managers to monitor and act on position budgeting, recruitment needs, timesheets, and other HR functions from one accessible platform.

For instance, a department head can log into MyPage to check the status of ongoing recruitment requisitions and performance reviews for their team, supporting efficient task management and tracking. This centralized access simplifies HR management, ensuring that organization unit leaders can respond quickly to HR-related needs.

Streamlined Position Budgeting and Recruitment Requisition Management

The module supports Position Budgeting by allowing each unit to submit a Position Budget Worksheet, ensuring that recruitment aligns with budgetary constraints. Additionally, managers can issue and track Recruitment Requisitions directly through the module, from initial requests to hiring approvals.

For example, a unit requiring additional resources can submit a requisition, track its progress, and receive updates on recruitment stages. This structured approach ensures that each department manages its resources within budget and receives timely recruitment support.

Automated Applicant Search and Requisition Matching

The module includes an Applicant Search feature and automated Applicant to Requisition Matching, which notifies managers when candidates align with specific recruitment needs. This automation supports faster hiring by ensuring that qualified applicants are brought to managers’ attention without delay.

For example, when a requisition for a technical role is submitted, the system can identify applicants in the database who meet the requirements and notify the hiring manager, streamlining candidate selection and reducing recruitment time.

Interview Scheduling and Recommendation Submission

Managers can Schedule Interviews for applicants directly through the module and provide Interview Recommendations based on the assessment of candidates. This feature centralizes interview management, ensuring that the interview process is organized and feedback is documented.

For instance, after an interview, the manager can record their recommendations for the candidate, which is stored for easy access and decision-making. This structured interview process supports fair hiring practices and provides clear records of hiring decisions.

Employee Performance Review and Appraisal Management

The module allows managers to Request Employee Performance Reviews and assign specific reviewers. Managers can track Performance Appraisal Recommendations and manage Performance Review History for their team, ensuring that performance management is consistent and transparent.

For example, a team lead can initiate a performance review for an employee, assign a reviewer, and monitor appraisal recommendations. This review process ensures that performance evaluations are accessible and systematically managed, supporting employee development.

Efficient Timesheet Review and Approval Workflow

Organization Unit Self-Service includes a Timesheet Review and Approval workflow, allowing managers to review submitted timesheets and approve them directly. This feature streamlines payroll processing by ensuring timesheets are accurate and complete before payroll is run.

For instance, a manager can review and approve timesheets weekly, catching any discrepancies in hours worked before final payroll approval. This workflow ensures accuracy, accountability, and timely payroll processing.

Visa Request, Leave, and HR Actions Approval

Managers can Review and Approve Visa Requests, Leave Requests, and other HR Actions submitted by employees. This capability centralizes HR request management, allowing managers to respond to employee needs directly within the module.

For example, if an employee requests leave, the manager can view the request, assess coverage needs, and approve or deny the leave based on organizational policies. This direct approval process ensures that employee requests are handled promptly and within HR guidelines.

Comprehensive Employee Record Access and Tracking

Managers have access to Employee Records and HR Actions, allowing them to view each employee’s performance reviews, career progress, and disciplinary actions as needed. This comprehensive view ensures that managers have the information required for effective decision-making and team management.

For instance, a manager preparing for a performance review can review an employee’s HR history to ensure that their feedback aligns with the employee’s progress and previous evaluations. This access supports informed, data-driven management practices.

Employee Training and Career Plan Management

The module enables managers to Schedule Employee Training and track the progress of Employee Career Plans within their unit. This feature ensures that employees have access to development opportunities and that career progression aligns with organizational goals.

For example, a manager can schedule training sessions for team members based on skill requirements and track their progress against career goals. This proactive management supports employee development and helps build a skilled, engaged workforce.

Organizational Unit Policies and Procedures Management

Managers can Edit and Publish Organization Unit Policies and Procedures directly through the module, ensuring that each unit’s guidelines are accessible and up-to-date. This feature supports consistency in policy communication, ensuring that all team members have access to relevant policies.

For instance, if a unit updates its policy on remote work, the manager can publish the new guidelines through MyPage, ensuring that team members are informed of changes. This functionality supports transparency and accountability within each organization unit.

General Features of the Organization Unit Self-Service Module

• Dedicated Organization Unit MyPage: A centralized dashboard for tracking HR tasks and responsibilities.
• Position Budget Worksheet Submission: Submit budget worksheets for resource planning and recruitment.
• Recruitment Requisition Issue and Tracking: Issue, track, and manage recruitment requisitions efficiently.
• Applicant Search and Auto-Matching: Match applicants to requisitions automatically for faster hiring.
• Interview Scheduling and Recommendation: Schedule interviews and provide structured feedback.
• Employee Performance Review and Appraisal: Request reviews, assign reviewers, and track performance history.
• Timesheet Review and Approval Workflow: Review and approve timesheets directly for payroll accuracy.
• Visa Request and Leave Approval: Manage visa and leave requests within the organization unit.
• Employee Record and HR Action Access: View comprehensive employee records for informed management.
• Employee Training and Career Planning: Schedule training and track career development progress.
• Policy and Procedure Management: Edit and publish organization unit policies for accessible guidance.

Summary: Interact HRMS Organization Unit Self-Service Module

The Interact HRMS Organization Unit Self-Service module provides a structured platform for organization units to manage HR tasks and processes independently. Key benefits include:

1. Centralized MyPage Access: Organization units access all HR tasks in one dedicated portal.
2. Streamlined Position Budgeting and Requisition Management: Simplify recruitment and budgeting processes.
3. Automated Applicant Matching: Support faster hiring by automatically matching applicants to requisitions.
4. Interview and Recommendation Tracking: Structure the interview process for clear decision-making.
5. Performance Review and Appraisal Management: Consistent performance tracking and appraisal recommendations.
6. Accurate Timesheet Approval Workflow: Improve payroll accuracy with streamlined timesheet reviews.
7. Visa and Leave Approval Process: Manage employee requests efficiently within the unit.
8. Comprehensive Employee Record Access: Access detailed HR records for data-driven decisions.
9. Training and Career Development Tracking: Support employee growth with training and career planning.
10. Policy and Procedure Publishing: Keep team members informed of up-to-date policies.

By combining these features, the Organization Unit Self-Service module supports a decentralized approach to HR, empowering units to manage HR functions independently while ensuring consistency with organizational standards. This module promotes transparency, accountability, and efficiency in HR processes across all organization units, fostering a productive, well-supported workforce.